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PHA Process What to Expect After Submitting Your RFTA (Request for Tenancy Approval) If you’ve recently submitted your Request for Tenancy Approval (RFTA) , congratulations! You’re one step closer to securing a home through the Housing Choice Voucher Program (Section 8). However, you may still have questions about what happens next and how the process unfolds. Understanding the steps that follow your RFTA submission can help you feel more confident and prepared. Here’s a detailed guide on what to expect and how to stay on track. Step 1: Verification of the RFTA Once you submit the RFTA, your local housing authority will review it to ensure all the required information is complete and accurate. The RFTA form contains details about the landlord, the property, and the lease terms, so double-checking for errors beforehand can help prevent delays. If the RFTA is incomplete or contains errors, the housing authority will contact you or your landlord to request clarification or additional information. This step is crucial, as an incomplete form may slow down the approval process. Step 2: Scheduling the Property Inspection After the RFTA is approved, the housing authority will schedule an inspection of the property to ensure it meets their standards for health, safety, and quality. This is known as a Housing Quality Standards (HQS) Inspection . During the inspection, the property will be evaluated for: Working utilities (electricity, water, heating/cooling) Safe structural conditions (no exposed wires, leaks, or broken fixtures) Proper ventilation and sanitation Functioning smoke detectors and secure windows/doors General cleanliness and livability If the property passes the inspection, the process moves forward. If the property fails, the landlord will be given a chance to address any deficiencies and request a re-inspection. Be sure to communicate with your landlord during this step to ensure the necessary repairs are completed promptly. Step 3: Rent Reasonableness Determination The housing authority will assess whether the proposed rent for the property is reasonable based on similar rental units in the area. This ensures that the rent aligns with local market rates and the property’s condition, location, and amenities. If the rent is deemed too high, the landlord may need to adjust the amount to meet the program’s guidelines. You should work with your landlord and the housing authority to resolve any concerns during this step. Your rent portion, if any, will be a percentage of your adjusted monthly income. For example, if your adjusted monthly income is $1,000.00 per month, you will pay a percentage of your monthly income based on your family size. For 1-2 people -you all pay 28% of of your adjusted monthly income or about $280.00 per month based on the above income example. For 3-5 people- you will pay 27% of your adjusted monthly income or about $270.00 per month based on the above income example. For 6+ people- you will pay 26% of your adjusted monthly income or about $260.00 per month, based on the above income example. Step 4: Approval of the Lease and HAP Contract Once the property passes inspection and the rent is approved, the landlord and the housing authority will finalize the Housing Assistance Payment (HAP) Contract . This agreement outlines the housing authority’s responsibilities for subsidizing a portion of your rent and the landlord’s obligations as a participant in the program. At the same time, you will sign the lease with the landlord. The lease will detail your responsibilities as a tenant, including the portion of rent you’re required to pay. Step 5: Move-In Date and Payment After the lease and HAP contract are signed, you’ll receive approval to move into the property. The housing authority will begin making payments to the landlord on your behalf, while you’re responsible for paying your share of the rent directly to the landlord. Make sure you understand: Your move-in date Your monthly rent payment amount Any additional costs, such as security deposits, renters insurance, pet fees, pro rated rent or utility payments. Tips for a Smooth Process To avoid unnecessary delays and ensure a seamless transition, keep the following in mind: Make sure that you are ready to move: Before applying, make sure that you understand and can meet all of the financial requirements to secure the unit. Provide all necessary documentation requested: Be sure that you are able to provide income verification (if applicable) along with 3 months of pay stubs ( if you are working) and 3 months of bank statements. You will also need to provide your rent ledger from your previous landlord (if applicable) and a current state ID. Ask Questions: If you’re unsure about any part of the process, don’t hesitate to reach out to us for clarification. What If There Are Delays? It’s not uncommon for the RFTA process to take a few weeks, especially if there are issues with the inspection or rent determination. If you encounter delays, remain patient and proactive. Keep an open line of communication with our team to address any concerns quickly. Final Thoughts Submitting your RFTA is a big milestone in your journey toward securing housing through the Housing Choice Voucher Program. By understanding the steps that follow, from inspections to final approvals, you can navigate the process with confidence and ease. If you have any questions or concerns along the way, our team will be there to help. Stay organized, remain proactive, and soon, you’ll be settling into your new home!